Vendor Policies & Requirements

• Vendors must maintain general liability insurance with a minimum coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, including contractual liability, premises operations, and personal injury.

• If applicable, vendors must also have workers’ compensation insurance (statutory limits), employer’s liability insurance ($500,000 per occurrence), and automobile liability insurance ($1,000,000 per occurrence).

• Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC, including their trustees, officers, employees, and volunteers, must be listed as Additional Insureds on these policies.

• All vendor insurance policies must include a Waiver of Subrogation in favor of Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.

• Certificates of Insurance (COI) must be submitted no later than 14 days before the event date.Failure to submit the required documentation by this deadline may result in cancellation of vendor participation, which the Client has acknowledged in their signed contract.

Item descriptionSmoking, Vaping, and Alcohol Consumption: Vendors and their staff are strictly prohibited from smoking, vaping, or consuming alcohol while on the premises during event setup, operation, and breakdown. Violation of this policy may result in immediate removal from the event and restrictions on future participation at the discretion of Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.

• Vendor Parking: All vendor vehicles must be parked in areas designated by venue management and must not interfere with guest or tenant parking. Vehicles must be moved immediately after unloading is complete.Unauthorized parking may result in vehicle relocation at the vendor’s expense.

• Vendors are expected to conduct themselves professionally and courteously while on-site.

• Any vendor engaging in disruptive, unprofessional, or unsafe behavior may be asked to leave immediately and may be restricted from future events at the sole discretion of Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.

• Vendors must follow designated loading and unloading areas.

• Doors may only be propped open with prior approval from Nicholson Events management.

• Removal of any door frames, locks, or mechanisms is strictly prohibited. Unauthorized tampering will result in removal from the premises and potential damage fees.

• Load-in and load-out schedules must be coordinated with venue management.

• Vendors must adhere to the setup and breakdown schedule provided by Nicholson Events Inc.

• Vendors arriving outside their designated time slots may be denied entry or incur additional fees for staff overtime if accommodations are required.

• Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC reserve the right to refuse vendor access if schedule requirements are not met.

• Tape & Cable Management: Vendors must use only low-tack gaffers tape for securing cables, signage, or decorations to floors, walls, or any venue surfaces. No duct tape, electrical tape, or adhesive materials that leave residue or cause damage to the wood floors or other venue surfaces are permitted.

• Wire & Cable Safety: All cables and wires that cross walkways or high-traffic areas must be secured using wire ramps or approved cable covers to prevent trip hazards. Failure to comply with these safety requirements may result in removal of non-compliant materials and additional cleaning or repair charges.

• Vendors providing sound equipment must coordinate with venue management to ensure compliance with local noise ordinances and venue regulations.

• Failure to adhere to noise restrictions may result in immediate shutdown of the vendor’s services without refund, as determined by Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.

Flame Based Sparklers are Prohibited

No open flames inside The Knowlton or within 15’ of any of the buildings

Electronic Based Sparklers: Sparkler Machines that are CSA or UL Listed are the only indoor sparkler device that is permitted at The Knowlton.

Any other branded/uncertified devices will not be allowed. Prior approval is required.

A copy of your Sparkler Training Certification and your insurance will be required.

You are required to have a Class D fire extinguisher onsite when using Sparkler. If you do not have one you will need to rent one from The Knowlton on the night of your event for a $150 fee.

A fire inspector will be onsite before your event to make sure you have the proper machines.

• Drones may only be operated outdoors by licensed and insured drone pilots with prior approval from Nicholson Events Inc. and The Knowlton LLC.

• A valid Certificate of Insurance (COI) covering drone operations must be submitted 14 days before the event date.

Low lying fog via dry ice is the only permissible form of fog allowed. Time is limited to first dance for photo opportunities.

Hazers and Fazers require prior approval by management.

Snow Machines are not permitted.

Confetti & Glitter or items of the like is not permitted unless arranged prior to use by client.

A minimum of $500 cleanup fee will be charged.

No real candles are permitted in The Knowlton. LED Only.

No Decorative fires such as oil lanterns, urns,

Candelabras, taper candles, etc. are not permitted on property.

No open flame within 15’ of building

Sky Lanterns,Air/Sky release lanterns are not permitted and illegal.

We are not responsible for any loss or damage to your property and do not maintain insurance covering it.

All displays and/ or decorations will be subject to our prior written approval.

All exit doors marked as egress (“EXIT” signs) must remain clear of any obstructions. Blocking an egress point carries a $5,000 fine per location via City of Bridgeport Fire Prevention.

Rose Petals stain, Floors, carpets and exterior stone. Because of this only artificial petals are allowed indoors.

Outdoor you may use only fresh, white rose petals.

All drapery and curtains must be NFPA 701 flame spread certified.

No banners, displays or signs may be erected or affixed in any manner without the prior approval of the Management.

Pre-approved signage is permitted in the private function areas only.

All signage must be free-standing or placed on an easel.

Nothing may be posted on, nailed to, screwed to or otherwise attached to columns, walls, air vents, ceilings, floors or other parts of the building or furniture.

All signage/ displays must be removed immediately at the conclusion of the event.

• All vendor equipment, décor, and rental items must be removed at the conclusion of the event.

• Vendors are solely responsible for their items. Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC are not liable for any theft, loss, or damages.

• Vendors are responsible for any damage to venue property, fixtures, or equipment caused by their staff, contractors, or equipment.

• Any damage must be reported immediately to venue management.

• The vendor will be held financially responsible for any necessary repairs or replacements. Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC reserve the right to invoice the vendor for damages.

• Open flames, including candles, torches, oil lanterns, and candelabras, are strictly prohibited.

• Only battery-operated LED candles are permitted.

• All drapery, curtains, and fabric installations must be NFPA 701 flame-spread certified.

• Vendors must submit a valid NFPA 701 certificate along with their COI no later than 14 days before the event date.

• Vendors are responsible for ensuring they comply with all applicable local, state, and federal laws, including obtaining any necessary permits, licenses, or health department approvals.

• Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC will not be held responsible for a vendor’s failure to meet these requirements.